What documents are needed for work permit document certification?

Freshly issued company affidavit and certificate of registration · Memorandum and articles of association, or the current shareholder list · Board resolution or power of attorney signed by the authorised director · ID or passport copies of the authorised signatories · Registered English company name and job titles exactly as filed · Counterparty or destination authority requirements for the certified set

How many steps does the process take?

5 main steps: Obtain freshly issued corporate records covering the whole group of entities involved. → Prepare the board resolution or power of attorney signed by the authorised director. → Translate using the registered English company name and the job titles exactly as filed. → Complete the certification route the counterparty or destination authority requires. → Deliver the certified set together with copies for internal corporate records.

What causes this type of file to be rejected?

Job title and duties must match the position registered with the employer. · Permit amendments are required before duties or work location change. · Spell every name exactly as it appears in the passport, across every document in the same bundle. · Never remove staples or separate pages that an authority has bound and stamped across the seam.

What is this certified set normally used for?

Work permit applications · Permit renewal and amendment · Employer compliance filings

Can the work be done from outside Thailand?

Yes. Scans are reviewed first, the certification route is confirmed with you, and the finished set is delivered digitally or couriered, depending on what the receiving authority accepts.

Can iLC handle the whole process?

Yes — document review, translation, certification in the correct order, and filing with the relevant authorities. Contact LINE @Thainotary, phone 094-8958999, or email contact@thainotary.co.th.

Work permit document certification

This page sets out what work permit document certification requires: 6 documents to prepare, 5 steps in the order they must actually happen, preparation advice, and the mistakes that most often send a file back. If you would rather not run the process yourself, our team can handle it end to end.

An office worker wearing an ID lanyard working at a laptop in an open-plan office

Documents to prepare

Freshly issued company affidavit and certificate of registration
Memorandum and articles of association, or the current shareholder list
Board resolution or power of attorney signed by the authorised director
ID or passport copies of the authorised signatories
Registered English company name and job titles exactly as filed
Counterparty or destination authority requirements for the certified set

Process steps

Step 1. Obtain freshly issued corporate records covering the whole group of entities involved.
Step 2. Prepare the board resolution or power of attorney signed by the authorised director.
Step 3. Translate using the registered English company name and the job titles exactly as filed.
Step 4. Complete the certification route the counterparty or destination authority requires.
Step 5. Deliver the certified set together with copies for internal corporate records.

Our team checks documents and certification order before starting work permit document certification work

What gets files rejected

Job title and duties must match the position registered with the employer.
Permit amendments are required before duties or work location change.
Spell every name exactly as it appears in the passport, across every document in the same bundle.
Never remove staples or separate pages that an authority has bound and stamped across the seam.

What this certified set is used for

Work permit applications
Permit renewal and amendment
Employer compliance filings

An advisor, not only a document processor

Before any work starts, our team assesses how many certification layers your document actually needs, which authorities are involved, and the correct order for the office you will really file with. One step out of order usually means restarting the whole bundle. More than 15 years of cross-border document work means we recognise how each authority rejects files and prevent it up front.

The certification route is matched to the receiving authority before work begins.
Rejection risks are checked, from name spelling to document validity windows.
The filing sequence is planned around the deadline you actually have.

Consult us at LINE @THAIL · 092-0170000 · Contact@thailaw-accounting.co.th

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