What documents are needed for intellectual property document certification?

Freshly issued company affidavit and certificate of registration · Memorandum and articles of association, or the current shareholder list · Board resolution or power of attorney signed by the authorised director · ID or passport copies of the authorised signatories · Registered English company name and job titles exactly as filed · Counterparty or destination authority requirements for the certified set

How many steps does the process take?

5 main steps: Obtain freshly issued corporate records covering the whole group of entities involved. → Prepare the board resolution or power of attorney signed by the authorised director. → Translate using the registered English company name and the job titles exactly as filed. → Complete the certification route the counterparty or destination authority requires. → Deliver the certified set together with copies for internal corporate records.

What causes this type of file to be rejected?

Applicant names must match the registry record exactly, including punctuation. · Assignment deeds usually require certification before recordal. · Spell every name exactly as it appears in the passport, across every document in the same bundle. · Never remove staples or separate pages that an authority has bound and stamped across the seam.

What is this certified set normally used for?

Trademark and patent filings · Assignment and licence recordals · Enforcement actions

Can the work be done from outside Thailand?

Yes. Scans are reviewed first, the certification route is confirmed with you, and the finished set is delivered digitally or couriered, depending on what the receiving authority accepts.

Can iLC handle the whole process?

Yes — document review, translation, certification in the correct order, and filing with the relevant authorities. Contact LINE @Thainotary, phone 094-8958999, or email contact@thainotary.co.th.

Intellectual property document certification

This page sets out what intellectual property document certification requires: 6 documents to prepare, 5 steps in the order they must actually happen, preparation advice, and the mistakes that most often send a file back. If you would rather not run the process yourself, our team can handle it end to end.

A designer's desk with product sketches, a prototype and a registration application folder

Documents to prepare

Freshly issued company affidavit and certificate of registration
Memorandum and articles of association, or the current shareholder list
Board resolution or power of attorney signed by the authorised director
ID or passport copies of the authorised signatories
Registered English company name and job titles exactly as filed
Counterparty or destination authority requirements for the certified set

Process steps

Step 1. Obtain freshly issued corporate records covering the whole group of entities involved.
Step 2. Prepare the board resolution or power of attorney signed by the authorised director.
Step 3. Translate using the registered English company name and the job titles exactly as filed.
Step 4. Complete the certification route the counterparty or destination authority requires.
Step 5. Deliver the certified set together with copies for internal corporate records.

Our team checks documents and certification order before starting intellectual property document certification work

What gets files rejected

Applicant names must match the registry record exactly, including punctuation.
Assignment deeds usually require certification before recordal.
Spell every name exactly as it appears in the passport, across every document in the same bundle.
Never remove staples or separate pages that an authority has bound and stamped across the seam.

What this certified set is used for

Trademark and patent filings
Assignment and licence recordals
Enforcement actions

Talk to us before you commit to anything

Many clients arrive with one set of documents while the destination expects a different one. We start by asking where you are filing, for what purpose, and by when — then tell you plainly what is required, including the steps you can complete yourself at no extra cost. A team with over 15 years in cross-border documentation is available before you spend time on the wrong route.

Destination requirements explained in plain language.
A clear statement of which steps your case needs and which it does not.
Help sequencing multiple documents across multiple authorities.

Consult us at LINE @THAIL · 092-0170000 · Contact@thailaw-accounting.co.th

Ask a question

Other playbooks